MINUTES
OF THE REGULAR MEETING OF THE GEORGETOWN
CHARTER TOWNSHIP BOARD HELD SEPTEMBER 26, 2005, 7:30 p.m.
The
meeting was called to order at
Prayer
for guidance by Del South
Pledge
of Allegiance to the Flag
Roll
Call
Present: Bill Holland, Daniel Carlton, R. J.
Poel, Del South, Richard VanderKlok,
Stanley Sterk, Dale Mohr
Absent: none
#050926-01 - Presentation by
Bill VanRegenmorter, State Representative, and Gary Rosema,
Ottawa County
Sheriff, and Greg Steigenga, Ottawa County Undersheriff, with a tribute
recognizing the 30 year anniversary of the Ottawa County E-Unit.
#050926-02 - Public Comments
No one was present to make public comments.
#050926-03 - Approval of
agenda as
presented for September 26, 2005
Moved by Del South, seconded by Richard VanderKlok,
to approve the agenda
as presented.
MOTION CARRIED.
#050926-04 - Communications,
letters and reports: Received for information, to be filed:
A. Sheriff
Department Report for August 2005
B. Library
Report for August 2005
C. Planning
Commission agenda for October 5, 2005
D. Planning
Commission meeting minutes for September 21, 2005
E. Planning
Commission Review Comments for September 2005
F. Income
and balance
statements
#050926-05 - Consent agenda
a. Approval of minutes
of the regular board meeting held on September 12, 2005
b. Approval of minutes of the
joint planning meeting held on September 14, 2005
c. approval
of Monthly
Bills
d. Accept Withdrawal of Special Use Permit
(SUP0507) Georgetown Office
Center, 1778 DeWent Dr. (the applicant has requested that the special use
permit application be withdrawn and the Planning Commission accepted the
withdrawal)
e. Extend Approval Time for a Planned Unit Development for one year (as
recommended
by the finance Committee), Letter from applicant,
note
Moved
by R. J. Poel, seconded by Dale Mohr, to approve the consent agenda as presented.
MOTION
CARRIED.
#050926-06 - Special Use Permit (SUP0508) Unity
Leasing (Advanced
Machine and Miedema
Metal Buildings), 6726 Roger Dr.
Moved
by Dale Mohr, seconded by Richard VanderKlok, to approve Special Use Permit
(SUP0508) Unity Leasing (Advanced Machine and
Miedema Metal Buildings), 3620 Highland Dr., is requesting to have metal
working under Sec. 17.3(J), on a parcel of land described as P.P. #
70-14-22-345-001, located at 6726
Roger Dr., in an (I) Industrial district, documents
Note: The
Planning Commission recommended approval because all the standards
of
the ordinance have been met
MOTION CARRIED.
#050926-07 - Zoning Ordinance Amendments
Moved
by Dale Mohr, seconded by Richard VanderKlok, to approve the Zoning Ordinance
Amendments as follows:
Sec. 2.46b GAZABO.
A
freestanding roofed open-sided structure providing a shady resting place.
Sec. 3.4 ACCESSORY BUILDING AND USES.
(N) One (1) freestanding gazebo of one
hundred (100) square feet or less may be permitted in addition to accessory
building permitted in subsection 3.4(E), (I) and (K) and shall meet
requirements in Chapter 3 for location on a parcel.
Moved
by Dale Mohr, seconded by Del South, to amend the motion to read as follows:
Sec. 2.46b GAZABO.
A
freestanding roofed open-sided structure providing a shady resting place.
Sec. 3.4 ACCESSORY BUILDING AND USES.
(N) One (1) freestanding gazebo of one
hundred forty four (144) square feet or less may be permitted in addition to
accessory building permitted in subsection 3.4(E), (I) and (K) and shall meet
requirements in Chapter 3 for location on a parcel.
MOTION
FOR THE AMENDMENT CARRIED.
Note: The Planning Commission
recommended approval
MOTION AS AMENDED CARRIED.
#050926-08 - Fire Fighter Appointments
Moved
by Bill Holland, seconded by Richard VanderKlok, to approve the following
appointments in the Fire Service:
Promote
Lt. Dan Grezegorski to the rank of Captain at Station No. 3;
Promote
Gary Danielson to the rank of Lieutenant at Station No. 3 (both are currently
at Station No. 3)
Note: The
Services Committee recommends approval
MOTION CARRIED.
#050926-09 - Board Policy 2005-06-Bid and Quotation
Requirement Policy
Moved
by Bill Holland, seconded by Del South, to change the spending limit from
$2,000 to $3,000 for a spending amount without Board approval and to approve
Policy 2005-06 as follows:
Policy 2005-06
Bid and Quotation Requirements Policy
The Board requires a minimum
of three (3) price quotations on all purchases exceeding $3,000, except in
emergencies or when the materials purchased are of such a nature that price
negotiations would not result in a savings to the Township.
All supplies, materials, and
equipment shall be purchased by the Supervisor or his/her designee. In general, the Supervisor or his/her
designee is authorized to proceed with purchases as set forth in the budget
adopted by the Board. However, purchases
of an item or group of items in a single transaction costing $3,000 or more
will require that competitive bids be obtained and approved by the Board prior
to purchase.
Exceptions to the competitive
bid requirement may be permitted in order to standardize items which will
result in a lower long term cost to the Township, or if there is only one
supplier of a particular item.
In the event of an emergency,
the Supervisor or his/her designee shall have the authority to purchase capital
equipment needed to keep the facilities of the Township operational. Any such purchases shall be approved by the
Board at a special or regular meeting as soon as appropriate after the purchase
is made.
Such purchases shall not be
made so as to circumvent the purposes of the competitive bid procedure.
The Supervisor or his/her
designee will establish rules and regulations which will implement the
provision of this policy.
MOTION CARRIED.
#050926-10 - Public Comment
No
one was present to make public comments.
#050926-11 - Board Open Discussion
There
were no items for open Board discussion.
#050926-12 - Announcement of any scheduled meeting of
interest to board members
R.
J. Poel said that he had attended a Community Action Board meeting in regards
to assisting people with home fuel costs.
Stanley Sterk said that there would be a Griffins hockey game at the
Georgetown Township Ice Arena on Saturday at 7:30 p.m. and tickets were $5.00
each.
#050926-13 - Reports from Standing Committees
Water/Sewer
committee minutes of September 12, 2005
Services
Committee meeting minutes of September 19, 2005
Finance
Committee meeting minutes of September 23, 2005
#050926-14 - Presentation by Sgt. Bill Ward, Ottawa
County Sheriff’s Department
Sgt. Bill Ward presented information on the Ottawa
County Sheriff’s Department’s work in Georgetown Township and presented the
Board with a picture in tribute to the 30th anniversary for the
Township E-Unit.
#050926-15 - Meeting adjourned at 8:15 p.m.
William Holland, Supervisor
R.
J. Poel, Clerk