TB agenda 9-26-05

Center, 1778 DeWent Dr. (the applicant has requested that the special use permit application be withdrawn and the Planning Commission accepted the withdrawal)

e. Extend Approval Time for a Planned Unit Development for one year (as

recommended by the finance Committee), Letter from applicant, note

9. Special Use Permit (SUP0508) Unity Leasing (Advanced Machine and Miedema Metal

Buildings), 6726 Roger Dr.

Motion: To Special Use Permit (SUP0508) Unity Leasing (Advanced

Machine and Miedema Metal Buildings), 3620 Highland Dr., is requesting to have metal working under Sec. 17.3(J), on a parcel of land described as P.P. # 70-14-22-345-001, located at 6726 Roger Dr., in an (I) Industrial district, documents

Note: The Planning Commission recommended approval because all the standards

of the ordinance have been met

10. Zoning Ordinance Amendments

Motion: To the Zoning Ordinance Amendments as follows:

Sec. 2.46 GAZABO.

A freestanding roofed open-sided structure providing a shady resting place.

Sec. 3.4 ACCESSORY BUILDING AND USES.

(N) One (1) freestanding gazebo of one hundred (100) square feet or less may be permitted in addition to accessory building permitted in subsection 3.4(E), (I) and (K) and shall meet requirements in Chapter 3 for location on a parcel.

Note: The Planning Commission recommended approval

If the Board does not concur with the Planning Commission recommendation, the item is to be referred back to them for a second recommendation. When it returns to the Board, any action could be taken.

11. Fire Fighter Appointments

Motion: To the following appointments in the Fire Service:

Promote Lt. Dan Grezegorski to the rank of Captain at Station No. 3;

Promote Gary Danielson to the rank of Lieutenant at Station No. 3 (both are currently at Station No. 3)

Note: The Services Committee recommends approval

12. Board Policy 2005-06-Bid and Quotation Requirement Policy

Motion: To to approve Policy 2005-06 as follows:

Policy 2005-06

Bid and Quotation Requirements Policy

The Board requires a minimum of three (3) price quotations on all purchases exceeding $2,000, except in emergencies or when the materials purchased are of such a nature that price negotiations would not result in a savings to the Township.

All supplies, materials, and equipment shall be purchased by the Supervisor or his/her designee. In general, the Supervisor or his/her designee is authorized to proceed with purchases as set forth in the budget adopted by the Board. However, purchases of an item or group of items in a single transaction costing $2,000 or more will require that competitive bids be obtained and approved by the Board prior to purchase.

Exceptions to the competitive bid requirement may be permitted in order to standardize items which will result in a lower long term cost to the Township, or if there is only one supplier of a particular item.

In the event of an emergency, the Supervisor or his/her designee shall have the authority to purchase capital equipment needed to keep the facilities of the Township operational. Any such purchases shall be approved by the Board at a special or regular meeting as soon as appropriate after the purchase is made.

Such purchases shall not be made so as to circumvent the purposes of the competitive bid procedure.

The Supervisor or his/her designee will establish rules and regulations which will implement the provision of this policy.

13. Public Comment (maximum 3 minutes per person)

14. Board Open Discussion

15. Announcement of any scheduled meeting of interest to board members

16. Reports from Standing Committees

Water/Sewer committee minutes of September 12, 2005

Services Committee meeting minutes of September 19, 2005

Finance Committee meeting minutes of September 23, 2005

17. Presentation by Sgt. Bill Ward, Ottawa County Sheriff’s Department

18. Meeting adjourned at p.m.