MINUTES
OF THE REGULAR MEETING OF THE GEORGETOWN
CHARTER TOWNSHIP BOARD HELD JUNE 13, 2005, 7:30 p.m.
The
meeting was called to order at
#050613-01 - Appointment of
Chairman
Moved by R. J. Poel, seconded by Richard VanderKlok,
to appoint Daniel Carlton as Chairman.
MOTION CARRIED.
Prayer
for guidance by Dale Mohr
Pledge
of Allegiance to the Flag
Roll
Call
Present: Daniel Carlton, R. J. Poel, Del
South, Richard VanderKlok, Dale Mohr,
Stanley Sterk
Absent: Bill Holland-with notice
#050613-02 - Public Comments
Herman Witteveen, 7407 Pinegrove Dr, said that six
years ago he talked to another person who said that the Township would fix the
sidewalks adjacent to the Pinegrove Condo property. He said that he wants the Township to fix,
repair and snowplow the sidewalks. He
said that he had contacted the office when he wanted the sidewalks repaired and
learned that the condo owners were responsible, but they would rather not be
responsible and would like the Township to be responsible.
David Spencer, 8088 Belaire, asked the Board to
repeal the recently adopted cat ordinance that does not allow cats to
stray. He spoke to a veterinarian to
confirm that cats do keep rabbits and vermin down. He said that he is a gardener and now he has
to clean bird droppings since he can’t have his cats lose. He said that moles, mice and squirrels will
increase and it is easier to spray cats with a hose or cover a sandbox if you
don’t want cats in a yard.
Dale Mohr asked Herman Witteveen who had told him
six years ago that the Township would take care of the sidewalks and was told a
person who did not work at the Township told him.
Daniel Carlton said that in the past the Township
has taken care of the main arteries but there were not near as many sidewalks
as there are now.
#050613-03 - Approval of
agenda as
presented for June 13, 2005
Moved by R. J. Poel, seconded by Del South, to approve
the agenda
for June 13, 2005, as presented with the addition of one item for the Drain
Commissioner.
Yeas: Daniel
Carlton, R. J. Poel, Del South, Stanley Sterk, Richard VanderKlok, Del South
Nays: none
Absent: Bill
Holland
MOTION CARRIED.
#050613-04 - Communications,
letters and reports: Received for information, to be filed:
A. Sheriff
Department Report for April 2005
B. Planning
Commission agenda for June 1, 2005
C. Library
Report for April 2005
D. Code
Enforcer’s Monthly Report for May 2005
E. Fire
Department Monthly Report for May 2005
F. Zoning
Board of Appeals minutes of May 25, 2005
G. Letter
from Mr. Przybysz re: Wallin Estates
H. Senior Center May
2005 Report
I.
Income
and balance
statements
#050613-05 - Consent agenda
a. Approval of minutes
of the regular board meeting held on May 9, 2005
Moved
by R. J. Poel, seconded by Richard VanderKlok, to approve the consent agenda as
presented.
Yeas: Daniel Carlton, Del South, R. J. Poel,
Stanley Sterk, Dale Mohr, Richard VanderKlok
Nays: none
Absent: Bill Holland
MOTION
CARRIED.
#050613-06 - Non-Motorized Path for Rosewood, 12th
Ave. and Kenowa
Moved
by Stanley Sterk, seconded by Richard VanderKlok, to approve the installation
of non-motorized paths on Rosewood from 12th Ave. to Sunset, Vanburen
St. on the SE corner to connect to existing paths, Kenowa Ave. from Barry St.
to 44th St. (to allow future connection between Kent Trails on 56th
Ave. the 44th St. Path).
Note: As
recommended by the Water/Sewer (Utilities/Facilities) Committee and it
is in the budget
MOTION CARRIED.
#050613-07 - Board Policy 2005-04 New Board Member
Orientation Policy
Moved
by Dale Mohr, seconded by R. J. Poel, to approve Policy 2005-04, New Board
Member Orientation Policy, as follows:
Policy 2005-04
NEW BOARD MEMBER ORIENTATION POLICY
Newly elected members of the
board shall be invited to attend all meetings of the board prior to the time
they officially take office
Present members of the board
and/or their designee shall conduct an appropriate orientation program,
designed to acquaint new board members with the township, board policy, duties,
responsibilities and other activities.
Prior to the time they
officially take office, newly elected board members shall receive copies of
agendas, reports and other communications normally received by regular board
members, except information or material of a confidential nature.
Note: As
recommended by the Water/Sewer (Utilities/Facilities) Committee
MOTION CARRIED.
#050613-08 - Board Policy 2005-05 Creation of Township
Board Policies
Moved
by Dale Mohr, seconded by Richard VanderKlok, to approve Policy 2005-05,
Creation of Township Board Policies, as follows:
CREATION OF TOWNSHIP BOARD POLICIES
STATEMENT OF POLICY:
The Utilities Committee is
the committee with the primary responsibility for drafting, recommending and
reviewing the Policies of the Georgetown Township Board of Trustees.
IMPLEMENTATION
A.
A proposed policy
shall be submitted to the Utilities Committee.
The utilities Committee will evaluate and develop the content of the
proposed policy and if necessary will:
1.
Refer the
proposed policy for review and comment to any other committee of the board
having an interest in the subject matter.
2.
Make additions,
deletions and revisions to the proposed policy after conferring with the
original proponent of the policy.
3.
Reject the
proposed policy after conferring with the chairperson of the originating board
committee, if any.
4.
Report the
proposed policy to the full Board for consideration and passage.
B.
All Board
policies may be reviewed by the Utilities Committee at least once every three
(3) years. Any changes will go to the
Township Board.
C.
The Township
Board may suspend the operation of a board policy by a two-thirds (2/3) vote.
Note: As
recommended by the Water/Sewer (Utilities/Facilities) Committee
MOTION CARRIED.
#050613-09 - Introduction and First Reading of
Ordinance No. 2005-08 Sidewalk Amendment
Ordinance
Moved
by Del South, seconded by Richard VanderKlok, to approve the introduction and
first reading of Ordinance No. 2005-08, Sidewalk Amendment Ordinance, as
follows:
ORDINANCE NO. 2005-08
Sidewalk Amendment Ordinance
The Charter Township of Georgetown
ordains that Chapter 10 of the Code of Ordinances is amended as follows:
Sec.
10-216. Construction by land owner; sidewalk locations.
The township board {may} has the
authority (at its discretion) to order the installation and
construction of sidewalks, pursuant to
township sidewalk specifications, in {designated areas} any area of the township
it deems reasonably necessary
in order to protect the health, safety or
welfare of the residents of the township.
Concrete sidewalks shall be installed,
constructed, and maintained
adjacent to paved streets in all new residential developments given final plat
approval after June 1, 2000, and all developments given site
plan or planned unit development approval after June 1, 2000. In all instances of plats given final plat
approval after June 1, 2000, or
other developments where sidewalks are required, the sidewalks shall be constructed by the property owner on all
property within the plat or
development adjacent to all paved streets
no later than five (5) years from the date of final plat approval or other approval of the
development by the township whether or not
construction has taken place on such property. Where a
developer or property owner does not desire to construct and install a sidewalk
or sidewalks pursuant to the initial construction or installation of
improvements within the plat or development involved and has obtained township approval, the
township shall have the authority to require that financial security be filed
with the township (in the form of a cash deposit, bond, or irrevocable letter
of credit, and in a form, amount, and from a financial institution deemed
acceptable to the township) in an amount estimated by the Township to be
sufficient to cover the costs of installation of sidewalks in all portions of
the plat or development plus reasonable incidental additional costs and expenses.
Existing commercial or industrial developments which
receive substantial additions or improvements, defined as a construction cost
of $20,000.00 or more within a 12-month period, {will be required
to} shall construct,
install, and maintain township [-]approved concrete sidewalks. Sidewalks shall be shown on the
site plans submitted to the Township
for approval and shall be constructed prior to the issuance of the occupancy
permit.
All required sidewalk construction herein shall be at the sole
cost and responsibility of the owner of the property involved.
The following projects shall be exempt from {this requirement} such
sidewalk requirements: all {development} developments located in the AG and RR zoning districts
except for those developments, projects, or
uses within the AG or RR zoning districts which are of such a size or which
will have such potential impacts that the township board deems it reasonably
necessary that sidewalks shall be installed, constructed, and maintained in
order to protect the health, safety, and welfare of the residents and property
owners in the area; exterior cosmetic
alterations which do not increase the usable area or exterior limits of the
building; interior alteration work; and projects which do not require the
submission to and approval
of a site plan by the township.
The township {may} board shall have the authority to waive the sidewalk requirement (as well as sidewalk construction standards) if, in the opinion of the township
board, the requirement would result in significant
unfairness or unreasonable hardship.
Effective Date. This
ordinance shall become effect on the thirtieth day after publication after
adoption. This
ordinance was read for the first time on June 13, 2005, published on , read for the second time and adopted by
the Georgetown Charter Township Board on ,
published for the second time on ,
and effective thirty days from second publication which is .
Note: As
recommended by the Water/Sewer (Utilities/Facilities) Committee
MOTION CARRIED.
#050613-10 - Purchase New Data Server
Moved
by Daniel Carlton, seconded by R. J. Poel, to approve the authorization for the
Treasurer to purchase a new data server for an amount not to exceed $15,000
Note: The
current server is approximately 5 years old
As
recommended by the Finance Committee
This is a budgeted item
MOTION CARRIED.
#050613-11 - Request for New Pagers
Moved
by R. J. Poel, seconded by Richard VanderKlok, to approve the low bid from
TeleRad for 17 Minitor V, VHR, 2 Frequency with Stored Voice, bid of $7,755.74,
less $35 rebate for each pager in service at time present time, (total
$7,427.30)
Note: As
recommended by the Services Committee and is in the budget
Attachment: Quotation
MOTION CARRIED.
#050613-12 - NPDES Contract with Jenison Public
Schools
Moved
by Daniel Carlton, seconded by Richard VanderKlok, to approve the contract with
Jenison Public Schools for the school to be nested under the Township’s program
for compliance with the NPDES requirements
Attachment: Contract
Note: The
Township is subject to the regulations in the National Pollutant Discharge
Elimination
System (NPDES) and Jenison Public Schools requested to be nested under the
Township’s program. As recommended by
the Finance Committee
MOTION CARRIED.
#050613-13 - Contract with PCI for Enforcement of the
Plumbing Code
Moved
by Dale Mohr, seconded by Richard VanderKlok, to approve the contract with
Professional Code Inspections of MI, Inc. for the enforcement of the Plumbing
Code, with the additional stipulation that the Township is required to obtain
permits for any construction on municipal properties as required by law with no
fees to be charged to the Township
Attachment: Contract
Note: As
recommended by the Finance Committee
MOTION CARRIED.
#050613-14 - Final Plat of Hager Pointe
Moved by Dale Mohr, seconded by Richard VanderKlok,
to grant final plat approval for Hager Pointe, Part of the SW ¼ Section 9, T6N,
R13W, Georgetown
Township, Ottawa County, MI, provided all state, county & local ordinance
comply & all fees are paid.
Note: Letter of
Credit, application, sidewalk
compliance letter and street
light petition were received and are on file in the
office. All fees are paid to date
(including $50 per lot fee). DPW has
approved. As recommended by the Finance Committee
Attachment: plat map (available in Township Office)
MOTION CARRIED.
#050613-15 – Clean Portion
of Meyers Branch #2 Drain
Moved by Stanley Sterk, seconded by Richard
VanderKlok, to clean the necessary portion of the Meyers Branch #2 Drain that
is on Fillmore east of 48th Ave., with the Township paying 77.5% and
Ottawa County paying 22.5%.
MOTION CARRIED.
#050613-16 – Public Comment
David Spencer, 8088 Belaire, asked the Board to
respond to his earlier comments.
Dale Mohr said that he had contacted the National
Humane Society and they recommended that cats be household pets and should not
be allowed to roam. He said that the
homeowners had a right to not have cats on their property and that cats don’t
have rights while people do. He said
that the people don’t want cats or dogs roaming on their property and
protecting others and their property is greater than his right to let his cat
roam.
Del South said that every year a wild Mallard duck
nests next to his front door, but the neighbor’s cat got rid of it. He said that the neighbors do not have their
cat anymore.
R. J. Poel said that he does not have to get rid of
his cats, but just keep them inside.
#050613-17 - Board Open Discussion
There was discussion regarding emergency procedures
when a member of the Board becomes incapacitated and the notification
process. It was noted that the Township
has disaster plans in place.
#050613-18 - Announcement of any scheduled meeting of
interest to board members
R. J. Poel said that the Services Committee would
meet next Monday.
#050613-19 - Reports from Standing Committees
Water/Sewer (Utilities/Facilities) Committee minutes
of May 9, 2005
Services
Committee minutes of May
16, 2005
#050613-20 - Meeting adjourned at 8:15 p.m.
Daniel Carlton, Acting Chairman
R.
J. Poel, Clerk