Policy 2005-01

Georgetown Township Board Rules

1. Meetings of the Township Board

The board shall meet on the second and fourth Mondays of each month at 7:30 p.m. except when otherwise set by adjournment or by law, or as otherwise set by the board. Special meetings of the board shall be called at the request of at least two members of the board, elected and serving, with at least 5 days prior notice of said special meeting. The chairperson may also call special meetings. A public notice stating the date, time and place of the special meeting must be posted at least 18 hours before the meeting.

Meetings of the board are open to the public, except as otherwise provided by law. Any person may address the board, in accordance with the policy of the Georgetown Township Board on “The Conduct of Public Meetings.”

The Georgetown Township Board meetings shall be governed by applicable sections of “Roberts Rules of Order,” with the change that the supervisor as moderator has the option of engaging in deliberations and debates and is required to vote.

2. Agenda

As a general rule, all substantive agenda items shall be placed on a committee or commission (Planning Commission, Election Committee) agenda and considered at a committee or commission meeting prior to consideration at a meeting of the board. All matters heard by a committee of the board that are within its exclusive jurisdiction, or heard at a commission meeting and which are forwarded to the board for consideration, shall be placed on the agenda and heard at the next scheduled meeting of the board, or at the following meeting, as may be determined by the chairperson. The supervisor and/or clerk shall prepare the agenda prior to its publication and distribution. A two-thirds (2/3) vote of the board members elected and serving shall be required to add an unscheduled item to the board agenda. Any board member can add discussion items.

3. Quorum

A majority of the board members elected and serving shall constitute a quorum for the transaction of business, but a smaller number may adjourn from day to day.

Order of Business

1. Call to Order by the Chairperson

2. Invocation

3. Pledge of Allegiance to the Flag

4. Roll Call

5. Public Comments

6. Approval of the Agenda

7. Presentation of Petitions and Communications – copies of all correspondence to the board shall be distributed by the clerk via the internet to all board members. Correspondence shall not be read into the record at the meeting unless a public reading is expressly requested in the correspondence.

8. Consent Resolutions – The purpose of the consent resolution is to expedite business by grouping non-controversial items, including bills, together to be dealt with by one board motion. Any board member may ask that any item on the consent resolution be removed there from and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected.