PC minutes 8-18-2004

The planner presented a review. He stated that the rezoning request was consistent with the Land Use Plan and the higher density could be supported by existing infrastructure.

The chairman opened the public hearing. No one was present to speak on this topic. The chairman closed the public hearing.

Moved by DeGood, seconded by Poskey, to recommend to the Township Board approval of Rezoning (REZ0405) To change from (AG) Agriculture to (LDR) Low Density Residential a parcel of land described as P.P.# 70-14-08-400-004, located at 3320 Bauer Rd. on the basis that the request meets all applicable rezoning review criteria.

MOTION CARRIED.

#040818-05 - Preliminary Plat of Cedar Lake Estates No. 11

Doug Stalsonburg, Exxel Engineering, represented the applicant and presented the request. The sidewalk letter had been submitted and the rear yard setback was correctly shown for lot 157.

The planner presented a review.

It was noted that the Township had received a call from Brett Laughlin, Ottawa County Road Commission, who stated that the Road Commission would not approve the road unless the developer would provided a guarantee that 28^th Ave. would be constructed when the lots near there were developed. It seems that the developer had indicated that he would not take the responsibility to construct the road. In addition, the Road Commission would not approve a cul-de-sac longer than 800 feet.

Doug Stalsonburg stated that he had spoken with Brett Laughlin also and had been told the same information. He said that he had contacted the developer and they were working on a letter from the developer in regards to assuring the construction of 28^th Ave.

The chairman opened the floor to public comments. No one was present to speak on this topic. The chairman closed the floor to public comments.

Moved by Jansma, seconded by DeGood, to table the preliminary plat approval of Cedar Lake Estates No. 11 until a letter is received from the developer assuring that 28^th Ave. would be constructed in the future when the lots near it are developed.

MOTION CARRIED.

#040818-06 - Preliminary Plat of Georgetown Shores No. 5

Doug Stalsonburg, Exxel Engineering, represented the applicant and presented the request.

The planner presented a review.

The sidewalk letter was provided. Lots 200 and 240 have been revised to shown front yard setbacks on the side of the boat launch street; however it was noted that lot 240 should show the setback as 40 feet along the whole east property line. A north arrow and scale are provided.

The chairman opened the floor to public comments. No one was present to speak on this topic. The chairman closed the floor to public comments.

Moved by Jansma, seconded by DeGood, to recommend to the Township Board to grant tentative preliminary plat approval of Georgetown Shores No. 5, as shown on the drawing dated July 20, 2004.

MOTION CARRIED.

#040818-07 - Preliminary Plat of Rolling Hills Estates

Doug Stalsonburg, Exxel Engineering, represented the applicant and presented the request. The first phase of the plat would have 52 lots and meet or exceed LDR requirements.

The planner presented a review and stated that the density meets the requirements. He said that a correct building envelope has been provided for lot 4 and a connection has been provided to Sugar Maple Dr. He said that although he would prefer only one access to Baldwin, the Ottawa County Road Commission verbally approved the streets as per the applicant. He said that the existing mature trees should be preserved and a relocation program should be provided. The building envelop for lot 4 now indicates the 40 feet as the rear property line angles to the east.

The chairman opened the public hearing.

Marty Makel, 7315 Rolling Hills Dr., said that there were a lot of hopes and proposals with the plan and he wanted to know how it could be approved.

Jansma explained that the Road Commission would only accept a 66 foot right-of-way and a 25 foot strip would not be permitted. He said that there were several stages of approval for a plat and this could be signed over to the adjacent property owner at final plat approval time. He said at final plat approval time the numbers would be more refined and there could be changes.

Marty Makel asked if the pond would have a higher level than his back yard.

Jansma explained that the whole proposal would be subject to Drain Commissioner approval, who would assure that the pond water stays in the pond.

Marty Makel said that 20 years ago the water was to run north and south, and the level of the course was higher than his back yard.

The chairman explained that the job before the Planning Commission tonight was to review the street layout and basically only approve the street layout so that the developer could proceed with the detailed engineering work.

Marty Makel asked what his recourse was if the drainage was not right.

The chairman said that he could go to the Ottawa County Drain Commissioner.

Roxanne Thibault, 7393 Rolling Hills Dr., asked about plans for the intersection of Baldwin and 28^th Ave.

The chairman said that the Road Commission was reactive and would adjust roads to the traffic conditions.

Jansma said that the Road Commission operates under certain guidelines and that they do not build roads in anticipation of a situation.

South said that it took years to get the light at that intersection and it had been based on traffic counts and accidents.

Roxanne Thibault said that many people walk and jog in the area, and she questioned if it would be necessary for accidents to occur for the Road Commission to handle the situation.

The chairman stated that the new development would have sidewalks that would be public and the people in the area could use the sidewalks.

Rich Thibault, 7393 Rolling Hills Dr., said that at the time the rezoning was approved, a member of the Planning Commission had voted in favor of the rezoning so that more greenspace could be provided. He said that the new development only showed lots without greenspace or common areas.

The planner explained that the proposal was for a plat in the LDR district, which was permitted by right, not as a PUD where openspace was required. He said that it was difficult to implement and create usable greenspace. He said that all they could do was to review the proposal as to conformance to the standards in the LDR district and there were no requirements for greenspace.

Rich Thibault said that they had been sent a notice about the public hearing and now was the time to bring up the subject of open space.

DeGood said that a PUD was different.

The chairman said that a PUD had different requirements.

Steve Sjoerdsma, 7341 Rolling Hills, said that this was the first phase and if it was approved would affect the rest of the phases. He said that now was the time to talk about greenspace and have it on the record. He said that Pulte had planned for greenspace in their proposal.

The zoning administrator stated that the authority of the Planning Commission was given through state law and through the Zoning Ordinance. She stated that with a PUD, the Planning Commission had the ability to require greenspace, but that they no authority to require greenspace in a plat. She said that if a proposal was submitted, it had to be reviewed according to the standards of the ordinance. She said that the Planning Commission had no authority to require something in a plat just simply because they wanted it.

Doug Stalsonburg said that he could not speak about what Pulte Developers were going to do. He said that open spaces are required with a PUD, but there are also leeways with lot sizes. He said that it would not be financially feasible for the developer to just give up land for open space. He said that with a PUD, there was an opportunity to have reduced lot sizes. He said that the developer has determined that there is not a market for lots less than 85 feet wide. He said that the developer considered developing with a PUD, but chose not to. He said that another reason was that an association was needed to maintain the open spaces and deal with liability issues. He said that the developer has developed other land and has had bad experiences with associations. He said that the plan has no designated open spaces, but there are quite a few areas with extremely deep lots that would be left as natural as possible.

The planner said that with the lot depth, the areas would be private, not public.

Roxanne Thibault asked which school system the plat would be located in.

The applicant said that the plat would span both Hudsonville and Jenison schools, but this phase would be in the Jenison schools.

Diane Burns, 7217 Rolling Hills Dr., asked about the size of the houses and was told by the applicant that they would meet or exceed Township minimum standards.

The chairman stated that the Township could not require that the size of the houses exceed minimum standards in the ordinance.

Diane Burns said that the soil was soggy clay and that water rushes over it.

Doug Stalsonburg said that the soil conditions had been studied, with a considerable amount of boring, probably 40, and that the soils were not all clay. He said that there were some sand areas. He said that this developer would try to work with the developer of Sugar Maple Estates. He said that the elevations of the outlet was about 634 and the existing ground was about 644, so if the water level is normal it would be about 8 feet below the surface of the ground. He said that that pond would be in a future phase and that they should work through the pond in this phase.

Rich Thibault asked who would maintain the grounds of the areas not being developed.

Doug Stalsonburg said that they would probably develop phase one next year.

The zoning administrator said that they would have to meet Township ordinance in regards to keeping the area mowed and maintained.

Diane Burns asked about the time frame for development.

Doug Stalsonburg said that the first phase would be developed next year and future development would be driven by the market.

Roxanne Thibault said that the pond could be 8 feet deep and asked about a barrier such as a fence since pools had to be fenced.

The zoning administrator said that there were no requirements to put up a fence and it would be the same as any other natural body of water such as a lake or stream where no fencing would be required.

Jansma said that they would have to obtain DEQ approval and that the DEQ regulates such bodies of water. He said that they would have to get approval from a multitude of agencies.

Linda Makel, 7315 Rolling Hills Dr., asked about mosquitoes and algae in the pond and who would treat the water.

Doug Stalsonburg said that the pond would not be treated, but would be natural and have good water quality. He said that there would be an Ottawa County Drain Commission easement for stormwater detention. He said that it would be maintained as a county drain.

Mary Mooney, 7381 Rolling Hills Dr., asked about the underground gas pipe.

Doug Stalsonburg said that there is a 75 foot easement and it was shown on the plan. He said that it was only an easement and the land would be owned by the property owner who owned the lot on which it was located.

Marty Makel asked who he would talk to about purchasing the property by his home.

Doug Stalsonburg said that he could talk to Todd Ponstein when they got to the development stage of that phase because there could be slight modifications.

The chairman explained that each phase could be modified. He asked if notifications would be sent out for each phase and the zoning administrator said that they were only sent out for the initial plat and not for subsequent phases.

The chairman closed the public hearing.

Moved by Poskey, seconded by Huizinga, to recommend to the Township Board to grant tentative preliminary plat approval of Rolling Hills Estates phase 1, as shown on the drawing dated July 23, 2004.

Yeas: Honderd, Jansma, DeGood, South, Poskey, Huizinga

Nays: Stasiak

MOTION CARRIED.

Moved by Jansma, seconded by Poskey, to recommend to the Township Board to grant tentative preliminary plat approval of the overall layout of Rolling Hills Estates, as shown on the drawing dated July 23, 2004.

Yeas: Honderd, Jansma, DeGood, Poskey, Huizinga

Nays: South, Stasiak

MOTION CARRIED.

#040818-08 - Preliminary and Final Development Plan (PUD0401) Plaza Partners LLC

(Cottonwood Center), is requesting a Planned Unit Development for commercial uses, under Chapter 22, on parcels of land described as P.P.# 70-14-13-300-074 and part of -071, located at 7517 (7493) Cottonwood

Roger Lamer, W. L. Perry Associates, represented the applicant and presented the request.

The letter was submitted regarding the one-way in and one-way out driveway. A copy of the easement agreement that was submitted to Meijer has been provided, although a signed copy is not available at this time. Sign detail has been provided, including a statement that wall signs would be provided for each tenant on all sides of the building, with the square footage of the sign to be 1.5 times the lineal frontage up to a maximum of 200 feet. Dumpsters are shown with screening, as requested.

The planner presented a review.

The zoning administrator stated that the Township appreciated the fact that the applicants chose to develop the site as a PUD and that the developers have greatly enhanced the site with landscaping and better circulation patterns. She stated that the applicant could remove the architectural feature on the sign to meet the ordinance, but they were complying with the intention of the PUD ordinance to have the added architectural feature. So she recommended that the sign be allowed to be larger than the requirements. She asked that since the applicants have provided all of the materials for the final development plan, could the Planning Commission approve the final development plan contingent upon the Board approving the preliminary development plan. She also asked the applicant when they would think that Meijers would sign the landscape agreement because she did not want that condition to hold up the applicant’s building permit since they were dependent upon Meijers signing the document.

Stasiak said that the right-in and right-out drive should remain and that the sign should have the extra square footage. He said that he would like to see more towers, but understood that they were expensive.

South asked where the tower would go since it was shown in one place on the plan and another on the elevations.

The applicant said that the tower would be on the east end and the location had been revised after the elevations were printed.

Jansma said that the plan was all okay except the right-in and right-out drive should be eliminated according to good access management and that there were five access points.

The applicant said that there were only two public accesses.

Honderd said that a condition should be added requiring that the landscape agreements be signed and returned to the Township prior to the occupancy permit being issued.

Bill Bussey, property owner, said that it could take time to get the easement signed and that it was up to Meijer to sign. He said that they had offered to continue the landscaping along the frontage of the Meijer property and to maintain it to look nice.

The chairman said that the building permit would not be held up and that they would just have to submit the signed agreement by the time the occupancy permit was issued.

The chairman opened the public hearing. No one was present to speak on this topic. The chairman closed the public hearing.

Moved by South, seconded by Huizinga, to recommend to the Township Board to approve the preliminary planned unit development of (PUD0401) Plaza Partners LLC (Cottonwood Center), for commercial uses, under Chapter 22, on parcels of land described as P.P.# 70-14-13-300-074 and part of -071, located at 7517 (7493) Cottonwood, as shown on the plan dated August 6, 2004, with the condition that the signed agreements for landscaping be submitted prior to the issuance of the occupancy permit.

Yeas: Honderd, Stasiak, Poskey, Huizinga, DeGood, South

Nays: Jansma

MOTION CARRIED.

Moved by Jansma, seconded by Poskey, to approve the final development plan of (PUD0401) Plaza Partners LLC (Cottonwood Center), for commercial uses, under Chapter 22, on parcels of land described as P.P.# 70-14-13-300-074 and part of -071, located at 7517 (7493) Cottonwood, as shown on the plan dated August 6, 2004, contingent upon the Board approving the preliminary plan, with the condition that the signed agreements for landscaping be submitted prior to the issuance of the occupancy permit, and that the zoning administrator verify that the site is in conformance with the site plan and all conditions.

MOTION CARRIED.

#040818-09 – Preliminary Planned Unit Development (PUD0402) Koetje Builders and

Developers LLC, 547 Baldwin, is requesting a Planned Unit Development for Unity Timbers for residential uses, under Chapter 22, on parcels of land described as P.P.# 70-14-31-400-030, 70-14-31-200-060, located at 5101 & 5131 40^th Ave.

Ron VanSingel, Nederveld Associates Inc., represented the applicant and presented the request. He said that he had requested a waiver from the Board and no sidewalks would be provided along the condos, but would be provided along the single family dwellings.

The planner presented a review.

The zoning administrator stated that a letter had been received from Jim Wookwyk and Bruce Schreur with concerns for the intense development so close to agricultural land and industrial uses. She expressed concern that the greenbelt be maintained due to the close proximity with the agricultural and industrial uses. She said that the buffer should be the responsibility of the developer since the other uses are existing. She said that although the Master Plan did address the development of residential uses on this property, the text of the Master Plan did specifically state that a buffer should be provided by the residential developer.

Stasiak said that he was concerned about complaints regarding neighboring uses and that a buffer should be provided.

The applicant said that they did not intend to have a berm, but rather to maintain the existing hardwoods and fill in where necessary.

Honderd said that the proposal did not meet the intention and spirit of the PUD ordinance. He said that the road was a straight shot with no creativity and other factors were not conducive to a PUD.

Jansma said that it was not a good plan and that the proposal merely maximized the number of units on the limited space.

South said that they would have to take trees down to put up a berm and that it would be better to fill in with landscaping. He said that the design was long and narrow, but he did not know what else to do with the property.

The letter submitted by Jim Wookwyk and Bruce Schreur was read and they stated concerns with the close proximity to agricultural and industrial uses.

The chairman opened the public hearing.

Tim Timmer, 4064 Barry, asked if this was for a rezoning.

The zoning administrator stated that this is a PUD application and is its own zoning district.

Tim Timmer asked about the dimensions of the pond and how it would be maintained.

The applicant said that it was less than 5 acres and an association would maintain it.

Tim Timmer asked about the walkway for the open space and was told that it would not be paved. He asked about the stub street.

The chairman stated that the project could continue if the property owner abutting the stub street chose to.

Tim Timmer asked if the houses would be high because there are water table problems.

The applicant said that the road would be raised and that they were aware of the water table problems.

Tim Timmer said that they could lose their wells with dewatering.

Carol Decator, 4176 Barry, was concerned with dewatering, what would happen to their wells and who would take care of any problem that should arise. She said that there was a high water table. She said that the pond could take the water and put water in their basements.

The applicant said that the pond is built into the drainage calculations and the water would be retained. He said that the project would all have to be approved by the Drain Commissioner as they go through construction approvals. He said that if dewatering is required, they would have the responsibility if there was damage and that the water could be diverted.

Carol Decator asked about the water flooding.

The applicant said that all the water must be maintained on the site.

Carol Decator said that there had been problems when Unity proposed to use the site.

Hank Herrmann, 5125 40^th Ave., said that he lives on the east side of 40^th Ave. and this will back up to his property line. He said that 55 single family and 75 condos will generate about 250 vehicles needing access to 40^th Ave., and with only one drive in and out and with the train tracks close he was concerned about traffic.

In response to a question, the applicant said that the condos would be about 1250 square feet on the first floor.

Hank Herrmann asked about snow removal.

The applicant said that the Ottawa County Road Commission would maintain the public road and that an association would maintain the private street by the condos.

Hank Herrmann asked about the purpose of the ponds.

The chairman said that the ponds were for water retention and to generate sand to raise the buildings.

Hank Herrmann asked about fire department access.

The zoning administrator stated that the Fire Department had reviewed and approved the plan.

Hank Herrmann asked about the ditch and was told that it would be incorporated into the storm water system.

Tim Timmer asked if the land would be raised because he was concerned with water.

The applicant said that the plan would have to be approved by the Ottawa County Drain Commissioner.

The chairman said that it would have to meet all the Ottawa County Drain Commission standards.

Carol Decator asked about Township approval and asked if they had input.

Jansma said that they were just approving the layout and if it complies with the ordinance it would have to be approved.

Carol Decator said that she was concerned with water and the wells.

Sheryl Meppelink, 4104 Barry, said that she appreciated the green space, but had some concerns. She said that the stub street was to connect to Barry, but it currently was a dead end with many young families. She was concerned that many people might use that way to exit the development.

Carol Meekhof, 4087 Barry, was concerned about the septic systems and did not want to be required to hook up to sewer.

The chairman said that dewatering would help the septic system, but could affect the well. He said that normally neighbors asked to be hooked up to sewer, but it would not be required.

Jack Monsma, 4160 Barry, said that even if the plan meets the Master Plan, they were proposing too much on the property and the lot sizes are too small compared to the surrounding area, which has big lots in the RR district.

Larry Cole, Barry, said that he was shocked by the plan because of the quantity of housing proposed for the site. He said that this property borders large lots and he expected to see the same.

Ron Vandebunte, 4130 Barry, said that the lots were jammed on the site.

The chairman closed the public hearing.

Ron VanSingel said that the Township looked at this property and specifically considered it when working on the Master Plan.

The planner said that there was a lack of innovation and may not meet the spirit of the PUD ordinance, but it meets the text of the Master Plan.

Moved by Poskey, seconded by Stasiak, to recommend to the Township Board to approve the preliminary planned unit development of (PUD0402) Koetje Builders and Developers LLC, 547 Baldwin, to have a Planned Unit Development for Unity Timbers for residential uses, under Chapter 22, on parcels of land described as P.P. # 70-14-31-400-030, 70-14-31-200-060, located at 5101 & 5131 40^th Ave., with the following conditions:

1. provide a description of the method of tree relocation or preservation;

2. provide a phasing plan which indicates the limits of each phase;

3. maintain a buffer or significant barrier or solid fencing along the south and west property lines.

Poskey stated that he would prefer a few less lots and more imagination. He said that there were lots of trees and when the road is laid it would be hidden. He said that he was satisfied with the ponds and other aspects, and it was a good utilization of space. He said that he was concerned with the close proximity to the farms and industrial uses because the uses do not mesh. He said that there would be noise from the dumpsters and odors to deal with, and those conditions would be present for years to come. He said that a high fence could minimize problems, but he could appreciate the fact that the neighbors are going to have problems.

Stasiak stated that the trees would provide a shield and help with the perception. He said that strong language should be provided in regards to the buffer to help minimize the concerns of dust and noise.

South said that he was concerned with traffic and the problems with the close proximity of the railroad tracks. He said that if the request complies with ordinance, it must be approved because if it is denied a judge would let it be put in.

DeGood said that the thick trees provide a buffer and he was against a solid buffer because it would be a big cost and would do no good. He said that there would be more traffic, but it would not too big of a problem.

Jansma said that this is in and near the Rural Residential district and the plan should have larger lots because there would be fewer complaints about what happens in the Industrial districts. He said that a berm could not be built because the trees would have to be cut to do it and then smaller trees would be planted. He said that even with the language in the Master Plan, the site should be developed according to the RR standards with more open space and larger lots for a nice estate development.

Honderd said that he was going to vote against the buffer because it was not feasible. He said that the whole site should be reworked. He said that the higher density was okay, but natural features should be saved. He said that they were stretching the limits on the open when counting the water. He said that the whole plan should be redesigned.

Huizinga said that the plan lacked imagination.

Yeas: Stasiak, Poskey

Nays: Huizinga, Honderd, DeGood, South, Jansma

MOTION DENIED.

Moved by Huizinga, seconded by DeGood, to recommend to the Township Board to approve the preliminary planned unit development of (PUD0402) Koetje Builders and Developers LLC, 547 Baldwin, to have a Planned Unit Development for Unity Timbers for residential uses, under Chapter 22, on parcels of land described as P.P.# 70-14-31-400-030, 70-14-31-200-060, located at 5101 & 5131 40^th Ave., with the following conditions:

1. provide a description of the method of tree relocation or preservation;

2. provide a phasing plan which indicates the limits of each phase;

Jansma said that the state legislation does not permit water to be counted as open space. He said that the plan should have more open space.

There was discussion regarding the trees and a buffer.

The zoning administrator asked if a conservation easement could be provided to ensure that the trees were left as a buffer.

Jansma said that many of the trees would be cut when the road was put in and when the houses and condos were built.

Ike Koetje said that he was willing to put in the restrictions that the trees could not be removed because he did not want the trees cut and cleared either.

Yeas: Huizinga, DeGood, South

Nays: Stasiak, Poskey, Honderd, Jansma

MOTION DENIED.

Moved by Poskey, seconded by South, to table the request until the plan could be reworked.

Yeas: Poskey, Huizinga, Honderd, Jansma, South

Nays: Stasiak, DeGood

MOTION CARRIED.

The following comments were offered to the applicant: provide and ensure adequate buffering, meet the intent of the PUD ordinance and Master Plan, redesign the layout, provide more open space, and provide larger and less lots.

#040818-10 – Preliminary Planned Unit Development (PUD0403) Sunset Manor, 725 Baldwin

St., is requesting a Planned Unit Development for an independent and assisted living community with associated commons, service area, parking and open space, under Chapter 22, on a parcel of land described as part of P.P.# 70-14-22-400-006 and 70-14-22-450-001 located at 1751 Port Sheldon

Todd Stuive, Exxel Engineering, represented the applicant and presented the request. The architect and representatives from Sunset Association were also present. Todd Stuive stated that the DEQ permit was already in place and the plan provided for 64% open space with 32% being usable open space after the water area was deducted. He said that the Fire Department concerns were addressed. He said that construction would begin in 2006.

The planner presented a review.

The chairman opened the public hearing. No one was present to speak on this topic. The chairman closed the public hearing.

Moved by Jansma, seconded by DeGood, to recommend to the Township Board to approve the preliminary planned unit development of (PUD0403) Sunset Manor, 725 Baldwin St., to have a Planned Unit Development for an independent and assisted living community with associated commons, service area, parking and open space, under Chapter 22, on a parcel of land described as part of P.P.# 70-14-22-400-006 and 70-14-22-450-001 located at 1751 Port Sheldon based on the plans dated July 14, 2004, and the narrative statement and building elevation details dated August 10, 2004 and August 11, 2004, subject to the following conditions:

1. Coordinate stormwater management with and obtain approval by the Ottawa County Drain Commission.

2. Design all buildings in accordance with the building elevation details dated August 10, 2004.

3. Submit an open space easement agreement to the Township prior to final development plan approval.

MOTION CARRIED.

#040818-11 – Other Business

There was discussion regarding the length of time for the applicant’s presentation, especially at meetings where there are many items on the agenda. Members of the Planning Commission stated concerns that a time limit should be established for the applicant’s presentation because oftentimes speeches are repeated and presentations become long. This can cause the meeting to become extremely long, such as was experienced tonight. The consensus was that resident participation, including questions and comments, should not be limited and that time limits should not be established for the residents. Further, it was determined that an additional two minutes would be available for an applicant if necessary and the applicant would be provided enough time to answer any questions raised by a member of the audience, a member of the Planning Commission, the planner or zoning administrator.

In addition, there was discussion regarding deadlines for applications and for the submission of revised plans. It was noted that oftentimes submittal material is received very late in the day on deadline days. This makes it difficult to prepare memos regarding the submissions and to prepare the packages to be mailed to the Planning Commission members on time. When the packets are mailed late to the planner or Planning Commission members, it could present situations when sufficient preparation time would not be available for visits and review prior to the meeting, as was experienced in July. The consensus was that noon would be the deadline time on the deadline days for submission for Planning Commission material. If materials were to be submitted after the noon deadline, the information could be held and presented at a later meeting.

Moved by South, seconded by Jansma, to establish the policy that an applicant or representative of an applicant could present their proposal for a time limit not to exceed five minutes, to have an additional two minutes after comments and concerns are raised, and to have any additional time necessary to answer questions. The policy is established to help control length of meetings. In addition, the motion is to establish the policy that the deadline time is noon on deadline days for submission of materials to the Planning Commission and materials received after that time to be held for a later meeting (unless there are circumstances that are determined by the zoning administrator to be extenuating).

MOTION CARRIED.

#040818-12 – Adjournment

The chairman adjourned the meeting at 10:20 p.m.