MINUTES OF THE GEORGETOWN
TOWNSHIP FINANCE COMMITTEE MEETING HELD AUGUST 10, 2007
The
meeting was called to order by Daniel Carlton.
Present: Daniel Carlton, Richard VanderKlok,
members, and Mannette Minier, secretary
Absent: Bill Holland
#070810-01 - Minutes of July
20, 2007
Moved by Richard VanderKlok, seconded by Daniel
Carlton, to approve the minutes
as presented.
MOTION
CARRIED.
#070810-02 - The proposed Board agenda for August 13,
2007 was reviewed and discussed.
#070810-03 - Award Bids for 2007 Sanitary Sewer
Improvements
Moved
by Daniel Carlton, seconded by Richard VanderKlok, to recommend to the Township
Board to approve awarding the bids for 2007 sanitary sewer improvements to the
low bidders as
recommended by Prein&Newhof as follows:
Contract
1 – Bluebird Drive to Bond Construction in the amount of $68,406.03
Contract
2 – Broadview Dr. and Ronson Ave. to Bond
Construction in the amount of
$308,606.76
Contract
3 – Chickadee Dr., Ridgewood Dr. and Chipwood St.
to DeSal Excavating in
the
amount of $269,895.00
MOTION CARRIED.
#070810-04 - Award Bid for Trash Pickup for Township
Properties
Moved by Daniel Carlton, seconded by Richard VanderKlok,
to recommend to the Township Board to approve the low bid amount of $413.50 per
month for trash service for a three year term from 9/1/07 to 8/31/2010 from Arrowaste and to authorize the Township Treasurer to sign a
three year contract.
Attachments: Bid sheets
Claimed
agreement with Sunset Waste
Notes: a. The new bid
will result in an annual savings of $3,015 from the current
price,
plus there will be an additional annual savings of $300 due to a reduction in
services.
b.
In 2004, the
former clerk may have signed a multi year service agreement with Sunset Waste;
however, the agreement is determined to be invalid due to the following
reasons:
1.
The former clerk
did not have the right or the authority to sign a contract for an amount of
money that exceeds $2,000 without Township Board approval. The agreement amount exceeds $2,000 and no
Township Board approval was ever granted.
2.
No bids were ever
obtained for trash service at the time that the former clerk signed the
agreement and bids are required for the amount of money for this agreement.
3.
Sunset Waste has
increased the monthly costs to the Township from the amounts listed in the
agreement by the addition of a billing fee and fuel recovery costs without
Township approval. Thus Sunset Waste has
not abided by the terms in the agreement anyway.
MOTION
CARRIED.